Office administration and coordinator roles are among the most active hiring categories in the Toronto market, spanning government, banking, tech, and professional services. Whether you are seeking a junior admin assistant role or a senior executive assistant position, the employers below are actively posting openings in the GTA right now.
Toronto employers currently hiring office administrators
Sourced from Indeed Canada and employer career pages as of May 2026.
Hays Canada
Office Administrator & EA Placements · Toronto, ON · Contract and permanent
Hays Canada's Toronto business support division places office administrators and executive assistants across financial services, professional services, and tech. Contract-to-hire arrangements are common. Candidates with advanced Excel and PowerPoint skills and experience supporting C-suite executives are in highest demand.
View openings at Hays →Adecco Canada
Administrative Assistant / Office Coordinator · Toronto, ON · Temp and permanent
Adecco's Toronto branch consistently lists administrative assistant and office coordinator placements for clients across the downtown core and Mississauga corridor. Roles range from data entry support positions to senior coordinators managing multi-site office operations. Many placements are temp-to-perm.
View openings at Adecco →City of Toronto
Administrative Assistant / Coordinator · Toronto, ON · Full-time, permanent
The City of Toronto regularly posts administrative and coordinator roles across its divisions (Engineering, Planning, Parks, Public Health). Municipal admin roles offer defined-benefit pension (OMERS), strong benefits, and annual step increases. Job competitions are competitive and may involve written assessments. Union membership through CUPE is common.
View openings at the City of Toronto →Ontario Public Service (OPS)
Administrative Officer / Coordinator · Toronto, ON · Full-time, permanent and contract
The OPS posts administrative officer and coordinator roles across Queen's Park ministries through the gojobs portal. Positions support policy, legal, finance, and HR functions. OPSEU-represented roles include strong benefits and pension. Written reasoning assessments are standard in the competition process.
View openings at the Ontario Public Service →RBC Royal Bank
Administrative Assistant / Executive Assistant · Toronto, ON · Full-time
RBC's Bay Street and Mississauga offices hire administrative and executive assistants to support senior leaders across Capital Markets, Personal & Commercial Banking, and Wealth Management. Advanced Outlook calendar management, discretion with confidential information, and experience preparing board-level materials are expected for senior EA roles. Compensation for EAs at VP level and above is significantly above the junior admin range.
View openings at RBC →Manulife Financial
Office Coordinator / Administrative Assistant · Toronto, ON · Full-time and hybrid
Manulife's Bloor Street headquarters hires administrative and office support staff for its insurance and wealth management divisions. Many roles are hybrid, with three days in-office expected. Manulife offers competitive salaries, an employee share purchase plan, and one of the stronger health benefits packages among Toronto's large financial employers.
View openings at Manulife →Shopify (Toronto Office)
Office Experience Coordinator · Toronto, ON · Full-time
Shopify's Toronto office periodically hires office experience and administrative coordinator roles to support its hybrid workforce. Tech-company admin roles typically require familiarity with Google Workspace (Gmail, Calendar, Drive, Slides) rather than Microsoft Office. Shopify is known for strong total compensation including stock options and flexible benefits.
View openings at Shopify →Manpower Canada
Office Administrator (Various) · Toronto, ON · Temp and contract
Manpower Canada's Toronto offices place general office administrators and data entry clerks across manufacturing, logistics, and financial services clients. A reliable entry point for candidates looking to build administrative experience before targeting direct-hire roles.
View openings at Manpower →What office admins in Toronto actually earn
Junior administrative assistants in Toronto typically earn $20–$25/hr ($42,000–$52,000 annually). Senior administrators and office coordinators generally earn $25–$32/hr ($52,000–$67,000). Executive assistants supporting VP-level and above roles at financial institutions and major corporations earn $28–$40/hr ($58,000–$83,000), with the upper end at investment banks and asset managers.
Government admin roles at the City of Toronto and Ontario Public Service pay within unionized pay bands but include OMERS or other defined-benefit pensions that significantly increase total compensation relative to private sector roles at the same hourly rate. For salary benchmarking tools, see our guide on competitive salaries at Canadian SMBs.
The software skills Toronto employers ask for
Microsoft Office Suite proficiency — specifically Outlook, Word, Excel, and PowerPoint — remains the dominant requirement across corporate and government employers. Advanced Excel (pivot tables, VLOOKUP, basic macros) is increasingly expected even for coordinator-level roles at financial services firms. Google Workspace fluency is becoming the parallel standard at tech and startup employers.
Expense management platforms (Concur, Certify) and project tracking tools (Asana, Monday.com, Jira) appear regularly in EA and senior coordinator postings. Familiarity with any of these, even at a basic level, is worth calling out explicitly in your resume.
How to apply for office admin roles in Toronto
Staffing agencies (Hays, Adecco, Manpower) are the fastest path to initial placements, especially for candidates without a strong direct-employer network. Register on each agency's site, upload a clean formatted resume, and follow up with a brief email to the Toronto branch. Government roles at the City and Province require applications through their specific portals and should be submitted with the exact keywords from the job posting to pass initial screening.
For related roles, see our receptionist jobs in Toronto guide and our list of part-time jobs in Toronto for flexible administrative positions.
Frequently asked questions
What is the difference between an office administrator and an executive assistant in Toronto?
Office administrators typically manage general office operations: supplies, facilities coordination, meeting room bookings, and administrative support for multiple staff. Executive assistants support one or a small number of senior leaders specifically, managing complex calendars, travel, board materials, and confidential correspondence. EA roles command higher pay and usually require more experience.
Do I need a college diploma for office admin jobs in Toronto?
Many employers prefer a college diploma in business administration or office administration, but it is not universally required. Demonstrated proficiency in Microsoft Office, strong organizational skills, and relevant work experience can substitute for formal credentials at many employers, particularly staffing agency placements and smaller businesses.
Is Google Workspace or Microsoft Office more common in Toronto offices?
Microsoft Office dominates at banks, law firms, government, and large corporations. Google Workspace is standard at tech companies, startups, and some mid-sized businesses. Most job postings specify which they use; if they do not, assume Microsoft Office is expected.
How competitive are City of Toronto administrative jobs?
Very competitive. Permanent, unionized positions attract large applicant pools because of the OMERS pension, benefits, and job security. The City uses a multi-stage competition process including written assessments. Candidates with previous municipal experience or CUPE membership history have an advantage. Contract and temporary city positions are less competitive and a good way to build a municipal work history.
What is the fastest way to get an office admin job in Toronto with no experience?
Register with multiple staffing agencies simultaneously (Hays, Adecco, Manpower) and be available for short-term temp assignments. Temp roles build the software and organizational experience that direct employers require. After two or three temp placements, your resume carries enough evidence of professional office experience to compete for permanent postings.