Healthcare admin roles in Toronto span public health agencies, teaching hospitals, specialty mental health centres, and long-term care. Many of these positions pay above the general office admin market and offer strong benefits and pension. The employers below are among the most active hirers for health unit coordinator, medical secretary, and scheduling coordinator roles in the city.
Healthcare admin employers currently hiring in Toronto
Sourced from Indeed Canada and employer careers portals. Hospital roles are frequently unionized — check postings for collective agreement details.
Toronto Public Health
Administrative Assistant & Program Coordinator · Toronto, ON · Full-time
City of Toronto division hiring through the City's central jobs portal. Roles support program areas including immunization, sexual health clinics, and health promotion. City of Toronto jobs include OMERS pension, extended health benefits, and strong vacation entitlements.
View City of Toronto job postings →Ontario Health
Administrative Coordinator & Executive Assistant · Toronto, ON · Full-time
Provincial agency overseeing Ontario's health system. Posts for project coordinators, scheduling specialists, and executive administrative roles at its Toronto headquarters. Government-equivalent benefits and pension. Roles typically require 2–3 years of senior admin experience.
View openings at Ontario Health →CAMH (Centre for Addiction and Mental Health)
Administrative Assistant & Medical Secretary · Toronto, ON · Full-time and part-time
Canada's largest mental health and addiction teaching hospital at Queen Street West. Posts regularly for medical secretaries, clinic coordinators, and unit-level administrative support roles. Uses Meditech and in-house scheduling systems. ONA and CUPE roles available.
View openings at CAMH →Baycrest Health Sciences
Health Unit Coordinator & Administrative Coordinator · Toronto (North York), ON · Full-time and part-time
Geriatric and dementia care centre affiliated with the University of Toronto. Regularly posts for health unit coordinators and program admin roles supporting inpatient, outpatient, and day programs. Unionized environment. CUPE pay grid starts around $22/hour for HUC roles.
View openings at Baycrest →Sinai Health System
Medical Secretary & Scheduling Coordinator · Toronto, ON · Full-time
Mount Sinai Hospital and associated programs including Bridgepoint Active Healthcare. Posts frequently for medical secretaries across specialty departments (oncology, obstetrics, orthopedics). Meditech experience valued. CUPE collective agreement applies to most admin roles.
View openings at Sinai Health →Trillium Health Partners
Health Unit Coordinator & Patient Registration · Mississauga & Etobicoke, ON · Full-time and part-time
Credit Valley Hospital and Mississauga Hospital campus. One of the most active GTA hospital hirers for health unit coordinators and patient services roles. Posts on its own careers portal and on Indeed. Roles are unionized under CUPE Local 1487.
View openings at Trillium →Sunnybrook Health Sciences Centre
Medical Secretary & Administrative Assistant · Toronto (North York), ON · Full-time and part-time
One of Canada's largest trauma centres and a major University of Toronto teaching hospital in the Bayview-Lawrence area. Posts consistently for medical secretaries in specialty programs (trauma, oncology, cardiology, neurosciences). Epic EMR experience is valued.
View openings at Sunnybrook →What healthcare admin roles pay in Toronto
Pay for healthcare admin roles in Toronto is generally above the general office admin market, particularly at unionized hospital employers where collective agreement pay grids are publicly available.
- Health Unit Coordinator (HUC): $22–$28/hour. HUCs manage inpatient unit paperwork, order processing, and physician communication coordination. CUPE pay grids at hospitals like Trillium and Baycrest place experienced HUCs above $26/hour.
- Medical Secretary: $20–$25/hour. Supports specialist physicians or departments with scheduling, referral management, and correspondence. Pay varies by specialty complexity and unionization status.
- Scheduling Coordinator / Patient Flow Coordinator: $21–$27/hour. Manages appointment booking, waitlists, and OR or procedure scheduling. More complex scheduling roles (OR booking) reach the upper end of this range.
- Program or Administrative Coordinator (agency-level): $24–$32/hour. Ontario Health and Toronto Public Health roles at this level often require 3–5 years of experience in a health organization and a post-secondary credential in health administration.
Pay data sourced from CUPE and OPSEU collective agreements (publicly available), Indeed Canada salary estimates, and Government of Ontario Sunshine List ranges for coordinator roles (2024–2026).
Qualifications that open doors
Most entry healthcare admin roles do not require a clinical background. The qualifications that meaningfully improve your candidacy:
- Medical Office Administration (MOA) certificate: Offered by George Brown, Seneca, and Humber College. Covers OHIP billing, medical terminology, EMR basics, and transcription. Strong signal for entry medical secretary and clinic admin roles.
- Health Information Management (HIM) diploma: Offered at Humber and other Ontario colleges. Required for coding and health records roles; useful background for scheduling coordinators at hospitals.
- EMR experience (Meditech, Epic, OSCAR, Accuro): The single most practical differentiator on a resume for healthcare admin roles. List specific systems you have used.
- Medical terminology: Even without a clinical background, familiarity with anatomical and procedural terminology (learnable through free online courses) signals seriousness to hiring managers.
For clinic-specific reception roles, see our guides to clinics hiring receptionists in Toronto and dental offices hiring in Toronto.
Frequently asked questions
What is a Health Unit Coordinator (HUC) and what do they do?
A Health Unit Coordinator manages the administrative functions of a hospital inpatient unit. Responsibilities include processing physician orders in the EMR, coordinating patient admissions and discharges, managing unit communication, and supporting clinical staff with paperwork. HUCs work at the nursing station and are the administrative hub of the ward. Most positions require a Medical Office Administration or Health Unit Coordinator certificate.
Do I need clinical experience to work in healthcare admin?
No. Healthcare admin roles like medical secretary, patient registration, and scheduling coordinator are non-clinical. Strong general office skills, proficiency with EMR software, and an understanding of medical terminology are sufficient. A Medical Office Administration certificate is the most direct credential for entry roles.
Are hospital admin jobs unionized in Toronto?
Most inpatient and outpatient admin roles at Toronto's major hospitals are unionized, typically under CUPE or OPSEU. Union membership means defined pay grids, seniority-based scheduling preferences, job security protections, and access to pension and benefits. The hiring process tends to be slower and more structured than private clinic roles.
What EMR software do Toronto hospitals use?
The major Toronto teaching hospitals and their EMR systems: UHN, Sunnybrook, and Sinai Health use Epic for outpatient clinical documentation. CAMH uses Meditech and custom systems. Baycrest and Trillium use a mix of Meditech and Epic. Listing your EMR experience specifically on your resume (not just 'experience with EMR software') significantly improves your response rate.
How long does hiring take at Toronto hospitals?
Hospital hiring processes are slow compared to private clinics. From application to start date, 6–12 weeks is typical for unionized positions, which often include a formal posting period, candidate shortlisting, structured interviews, and reference and criminal background checks. Apply broadly and pursue private clinic roles in parallel if you need to start sooner.